You’ve been looking for a job for a time now. You have always felt confident after leaving an interview while looking for work. You gave good answers to the inquiries. Your interactions with the interviewers and hiring manager appeared to be positive. You also used good interview techniques. You have faith in your abilities and skills. And after all this, you gave a fantastic interview. But a week passes with no response from the employer. Why? What transpired, then? How long will you wait for the response?
An interview follow-up email is the best thing which will help you know about your hiring status. But you shouldn’t call the employer, again and again, to ask about your employment. Also, you should know when to follow up. There is a professional way to follow up after an interview, which you will get to know through this article.
Is it Okay to Follow Up After an Interview?
Following up after an interview will undoubtedly boost your chances of receiving a job offer because you have demonstrated your enthusiasm and professionalism, which can significantly influence the hiring manager’s choice. The opportunity to exploit this extra touchpoint to affect the hiring choice is lost if you don’t follow up after the interview. Also, some interview processes can be lengthy; you should stay updated about this. If you’ve received another offer from a different company, then it becomes essential for you to know about your past interview decision. In this case, also, following up becomes necessary.
Basically, yes. It’s completely okay to follow up after an interview. But before following up, you should know the technique to do it. If you do it professionally, then it can have a good impact on your employer.
How Long Should You Wait For a Response After an Interview?
Giving interviewers at least five business days to get in touch with you is generally recommended. So, if you interview on a Wednesday, you wouldn’t contact them until the following Wednesday. This could imply that you will have to wait a week or longer before the recruiting organization responds, assuming they do. Giving businesses little wiggle room to respond to you beyond the deadline is also brilliant. It’s ideal for adding an extra one to two business days for these reasons.
Even after an informational interview, it’s always a good idea to write a thank-you note in follow-up. A leading job portal advises emailing a thank-you note within 24-48 hours. It’s probably safe to write a follow-up email if you still haven’t heard back from the business after 7–10 days. Verify your tone a second time, and consider the workload the team is currently managing in addition to the hiring responsibilities. But whatever you do, avoid bugging them. Multiple emails that go unanswered can convey the wrong message. Make sure you’re interested without being intrusive. Having a little patience will help a lot. Keep things in perspective and try to stay optimistic.
How to Follow Up After an Interview?
Anyone who has ever had a job interview may relate to the waiting period for a response from a possible employer. If an interviewer misses a follow-up deadline, an applicant might question if the employer has moved on to another candidate in the hiring process. Every organization has a unique approach to the interview process. So you might encounter many situations as you look for a job. So before you follow up after the interview, have a look at some steps to do that:
1. Observe The Current Deadlines
Make sure to give the recruiting manager the whole two weeks if they told you it would take two weeks to move to the next stage. You will benefit if you demonstrate your ability to be patient and follow directions. Alternatively, they can contact you a few days after the interview to request more time and provide a revised time frame. You should follow the company’s requests and wait the whole amount of time required as long as they communicate with you.
2. Give Two More Days
Give a business five business days (or roughly one week) to respond and propose the following steps if no timeframe is given. Think about adding two more business days for every deadline you are following. This provides the business with time to answer you once they are prepared. But if it’s over two weeks, you can move towards the next step.
3. Follow Up With an Email
A follow-up email can be necessary if you’ve waited too long (till the given timeframe) and haven’t heard anything. To compose a follow-up email, pick a catchy subject line, start by saying thank you to the interviewer once more, and then add something special that makes you stand out from the competitors before concluding with your contact information. No matter how long you’ve been waiting, staying positive and enthusiastic about the job is crucial.
4. Know that HR May Not Provide You with Answers
Departments of human resources don’t always have all the solutions. The individual you are communicating with may be a hiring manager, an HR coordinator, or someone else entirely. However, they probably rely on those involved in the hiring process to compile the data required to answer any queries. You should follow up with an email, knowing that the person you are contacting might not be immediately available or know all the answers to your inquiries.
5. Continue Your Job Search
You should continue your job hunt if the required period has passed and you haven’t heard back from a position despite sending a thank-you email and following up. Even interviews that you believe went well don’t always result in employment. However, you might not be the best employee for a company that doesn’t connect with interview candidates. Moving through with your search could result in a better chance because many businesses prioritise communicating and employing staff.
Things Not to Do After the Interview
All you can do after an interview is wait, attempt to be patient, and take steps to keep your success trajectory in check. There are things you should and shouldn’t do, just like when getting ready for and attending a job interview. Here are a few things you should avoid doing after an interview:
1. Too Much Following Up
Following up after the interview is acceptable; it’s expected. However, don’t bombard your potential employer with calls and messages. You’ll turn off the recruiting manager if you contact them too frequently. Depending on where you are in the interviewing process, you should adjust how often you follow up. A follow-up phone interview within the week may be necessary if the previous one receives no response. After a second or third interview, you might wish to wait for 7 to 10 days, nevertheless.
Ask the hiring manager when you may expect a response after the interview and when it’s appropriate to follow up if you haven’t. Never initiate contact with anyone who hasn’t given you their consent. One or two days following the interview, it’s polite to write a thank-you note to anybody you spoke with and then wait for them to respond with the next steps. Remember that you might not always get a response.
2. No Follow Up
It is crucial to thank your interviewer for their time and work after the interview by sending some kind of correspondence, whether it be via snail mail, email, or even a phone call. Not following up after the interview is the biggest error individuals make. But you should follow up if you’ve not received any response from the interviewer. By reiterating your interest and being polite, you can sell yourself to the interviewer during the follow-up.
3. Lacking Personalization
Sending something that is customized is always a smart idea. Consider the interview questions that were asked and any additional information you would like to share that you were unable to do so, and underline your interest in the organization.
Take the time and effort to customize your message to the interviewer because most hiring managers can recognize a generic thank-you letter a mile away. Don’t just talk about your talents or the job description; bring up anything you discussed.
4. Ghosting Interactions
Contact the employer and let them know that you wish to withdraw your application if you feel the position is not a good fit. The polite thing to do is to acknowledge the effort made by the person who interviewed you with a gracious thank-you and an official withdrawal. They took time out of their busy schedule for you. Also, if you’re accepting offers from another firm, you must tell the interviewer about this.
The job hunting process might occasionally be disheartening. It might be stressful to walk out of a job interview believing you have aced it. But, you have to wait for a few weeks to get a response from the employer. Following up after an interview can be helpful for you to understand whether you’re selected or not. However, there is a proper way to follow up. You might not know the ideal way to ask the interviewers for an update. You might think you are taking up too much of the interviewer’s time. But with this manual’s help, you can confidently approach your prospective employer after the interview. You may leave a positive impression and hopefully influence their decision to hire you.
1. How to write an interview follow-up email?
- Use the recipient’s first name when addressing them
- Don’t forget to thank them for their time and effort
- Continually express your interest in the position and the company
- Mention your interview date, job title, and specifics of the position. Inquire directly about the situation’s status and the following measures
- Provide more information (if needed)
- Finish the email by expressing gratitude and thanks
- Verify that you have proofread your email (or have someone else do it)
- Stay positive (especially in your tone)
2. Give an example of a follow-up email template.
Hello, (interviewer name)
I hope everything is good! Once again, I want to thank you for giving me the chance to interview for (job title) with (company name). Getting to know you and your staff was a joy.
I’m following up on my interview for (job title) on (date) to see if there have been any developments. I want to express my enthusiasm for the opportunity and continued interest in the position. If you would like references, I’d be pleased to supply them.
I’m excited to learn what will happen after this interview. Once more, I appreciate your thoughts and time. I anticipate hearing from you shortly.
3. Is it rude to follow up after the interview?
No. You have a legal right to be informed of the interview’s input, result, and action. However, it is preferable to follow up after the date if the recruiter or company gave you a preliminary one.